HR and Admin Officer

HR and Admin Officer

The Danish Refugee Council (DRC), one of the world's leading NGOs, with a focus on responding to displacement, have been registered in Sudan since 2004, delivering life-saving programming in protection, emergency response, shelter, food security and livelihoods, disaster risk reduction, camp management, and humanitarian mine action. DRC has implemented projects in Central Darfur, South Kordofan, Gedaref, Port Sudan, and White Nile. Sudan hosts one of the largest displaced populations in Africa, with over 3.7 million internally displaced people and over 1.1 million refugees from South Sudan, Ethiopia, Eritrea, Central African Republic, Chad, Yemen and Syria. Against a background of political crisis, Sudan faces economic and social turmoil, with sharp increases in food and energy costs, further exacerbated by disease outbreaks and ongoing conflict.

POSITION PROFILE

Overall purpose of the role:

The Human Resources and Administration Officer is responsible for supporting the implementation of all HR & administration functions in DRC premises and to support the SSM to carry out its mission in Central Darfur area office to proper handling of HR tasks.

DUTIES & RESPONSIBILITIES

Responsibilities: (in bullet points)

• Support in national staff recruitment process for the Central Darfur Area office (CD AO), ensuring recruitment is done within specified time limits, in accordance with DRC standards.
• Brief hiring managers on the recruitment processes; filling in necessary forms and tools for hiring process (including interview questionnaires).
• Arrange and conduct timely induction and orientation sessions of code of Conduct Training and PSEA for all new national staff for Central Darfur area office.
• Ensure staff database are up to date on Dynamics for CD AO staff.
• Ensure all records of HR related information (HR database, leave and documents for personnel files, including interview records) are sent on timely basis by Managers and staffs.
• Ensure monthly payroll and payroll reconciliation for CD AO are prepared and submitted on time with accurate information.
• In collaboration with HR department in the country office, launch PADA process for national staff in CD AO by conducting training, monitoring quality and submission rates, providing feedback, conducting analysis of development and training needs, and assisting support all Managers in
• conducting annual Performance Reviews and on-going Performance Management.
• Register and revise all data for newly hired staff on National staff Payroll system and perform all duties related to contract management for CAO
• Supporting CD AO staff with social security form to follow up with the SS Department.
• Representing as Health Insurance focal point of CD AO by updating database, submitting monthly updates (addition, deletion) to the CO and following up with the company representative.
• Support on other tasks when required and any other related tasks assigned by the line manager.

Administration

• Manage and track all utilities payments for CD AO office and GH, and center through the implemented tracking system and ensure timely delivery

of service and payments.

• Support expats to arrange their accommodation at CAO GH and ensure all rooms & Caravans are prepared well to host them
• Managing maintenance of DRC Nertiti office/ GH and Centers (power, water, AC, fire equipment etc.) by allocation handyman on time.
• Supporting internal and external auditing by presenting staff documents from CD AO.
• Manage rental premises payments of Nertiti Office/GH and centers in close collaboration with base manager.
• Manage the DRC's staff mobile phone lines, including issuance, cancelling of SIM Cards and settling phone bills payments
• Manage Cook & cleaners' schedule and ensure office & GH cleaning is maintained properly. Also, ensure Expats' accommodation is prepared decently.
• Managing consumables, supplies, and stationaries by storing them properly in the admin store and tracking them through the admin tracker. Supplies must be distributed and monitored on weekly basis to ensure items are utilized appropriately. Also, with assistance from the logistics team, inventory shall be done whenever receiving items.
• Any other task assigned by Line Manager

SKILLS AND EXPERIENCES

• Minimum of two years' relevant experience in administration role
• Strong interpersonal and communications skills with a proven ability to work with a wide range of managers and staff members.
• Good facilitation skills, coaching skills
• Strong Knowledge of Local Labor laws and regulations
• Good attention to detail and ability to work under time pressure.
• Strong analytical skills
• Strong communication skills both writing and oral
• Excellent interpersonal and teamwork skills

EDUCATIONAL QUALIFICATIONS

• Bachelor's degree in business administration, Human
• Resources or relevant field
• Excellent computer skills (Word, Excel, databases)

Key stakeholders: (internal and external)

• HR/Admin TL, HR Specialist
• SS Manager
• Area Manager
• Finance and supply chain

LANGUAGES

• Fluency in Arabic, spoken and written
• Good English, spoken and written

ALL EMPLOYEES ARE EXPECTED TO DEMONSTRATE DRC FIVE CORE COMPETENCIES

• Striving for excellence: You focus on achieving results while maintaining efficient processes.
• Collaborating: You engage with relevant stakeholders and encourage constructive feedback.
• Taking the lead: You take ownership of tasks and are open to innovation.
• Communicating: You are clear, concise, and respectful in your communication.
• Demonstrating integrity: You uphold and promote the highest ethical standards and DRC's Code of Conduct.

POSITION DETAILS

• Type of contract: National
• Contract Length: 12 Month
• Band: H
• Salary Range Starting from (p.m.): USD 00.00
• Duty station: Nertiti -Central Darfur
• Start date: As soon as possible
• Closing Date for Application: 27/08/2026

Salary and conditions will be in accordance with Danish Refugee Council's Terms of Employment for national employees. For questions regarding the vacancy.

WHAT WE OFFER

1. Two Bonuses (during two Eid festivals)
2. Contribution to National Social Insurance and Pension Fund
3. Health Insurance Plan including family
4. Group Personal Accidental Insurance
5. Excellent Working Environment and Opportunity for Growth
6. Various Learning and Development Courses

APPLICATION PROCESS

1. Applications must be submitted through the mentioned link on the page by clicking on "Apply" Button.
2. All applicants must send a cover letter along with an updated CV (we encourage CV no longer than four pages) in English.
3. Mentioning three referees' details of your present supervisor and HR along with past employment supervisor in the CV.

Note : Applications sent by email will not be considered. In addition, DRC doesn't charge any fee for any of its recruitment process & believes in equal opportunity in employment regardless.

If you have questions, you can visit our FAQ page.

For further information about the Danish Refugee Council, please consult our website: www.drc.ngo.

Gender Equality : DRC is committed to achieving gender parity in staffing at all levels. In light of this, female candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunities : DRC is an equal-opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race,

marital status, or other protected characteristics.

***FRAUD ALERT***

It has been brought to the attention of the Danish Refugee Council (DRC) that there have been instances of fraudulent job offers, purporting to be from DRC in Sudan. These offers reportedly concern fraudulent employment opportunities to applicants asking for money. DRC would like to stipulate that the organization never charges or accepts any money from job seekers during the recruitment process. DRC recommends that you do not respond to unsolicited offers of employment.